LTD NL B.V.
Last updated: April 2018
- Who are we?
- Privacy legislation
Lepaya processes personal data as supplied by you or your employer (hereinafter called: “Personal Data”), so we can design engaging Learning Journeys, measure progress in Learning and propose interesting other content. We comply with the privacy legislation: the Dutch Data Protection Act (Wet bescherming persoonsgegevens) and the Data Protection Directive 95/46/EC. We also anticipate to the new General Data Protection Regulation, which will be the replacement of this legislation from May 25, 2018. All legislation together is hereafter referred to as: “Relevant Legislation”.
- Are minors allowed to make use of Lepaya?
- Who is the Data Controller?
Our clients, the employers who use our software and services for the learning journeys of their employees, determine the purpose and means of the processing of the Personal Data. Therefore, our clients act as the “Data Controller” within the meaning of the Relevant Legislation.
- Lepaya is Data Processor
Lepaya is responsible for the storage, aggregation and processing of the Personal Data on behalf of our clients. Therefore, we act as the “Data Processor” within the meaning of the Relevant Legislation. This means that Lepaya is obliged not to use the data for other purposes than to assist our clients. On the contracts between Lepaya and its clients a standard Verwerkersovereenkomst applies, unless a specific one has been drawn up and is referenced in the contract between Lepaya and the client. Lepaya’s standard Verwerkersovereenkomst can be found on http://lepaya.com/verwerkersovereenkomst/.
- On which legal basis will your Personal Data be processed?
The processing of your Personal Data is based on the existence of a “Legitimate Interest” within the meaning of the Relevant Legislation. Our clients, the employers, have a Legitimate Interest in processing the Personal Data regarding learning journeys of their employees and the measurement of their progress. Employees also benefit from the learning journeys, so there is a fair balance between the interests involved.
- Which (personal) data is collected and processed?
In order to make use of the software and services Lepaya offers you, you will need a personal profile. Your HR manager will provide certain Personal Data of you to create your personal profile, such as: your name, e-mail address phone number and function. Lepaya requires that the data marked with an asterisk (*) is provided. It is not required to have the data completed not marked with an asterisk (*). After these data have been supplied, a profile is drawn up automatically. This profile contains the information your HR manager has provided during the composition of the personal profile. Lepaya also collects information on your behaviour in the app by tracking events, which information is generated automatically during the use of our software and services. As far as this information is used by Lepaya, it will always be anonymously.
- For which purposes will your data be used?
Your Personal Data will be used:
- To grant the Application and all its functions to you;
- To set up a personal profile, from which you can use the Application;
- To send you information on the Applications of Lepaya itself;
- To draw up anonymous statistical data and to make the Application safer;
- To provide your information to third parties based on legal obligations;
- In order to adapt and improve the Application.
In addition, the Customer can use the Personal Data to improve and optimize the learning journeys. We use automatically generated data for statistical purposes as well as for security and improvement of the Application. This information can be supplied to third parties so far as they are completely anonymized and cannot be linked to you personally. No Personal Data are supplied.
- How do we protect your personal data?
Lepaya will process your Personal Data in a proper and careful manner, in accordance with the Relevant Legislation. Lepaya will take appropriate technical and organisational measures in order to protect your Personal Data against loss or against any form of unlawful processing.
- How long will we keep your personal data?
Lepaya will keep your Personal Data for as long your employer requires from us. Lepaya will not keep the Personal Data longer than necessary for the purposes mentioned above, at which Lepaya strives for a constructive, long-term relationship. In no event will the personal data be kept longer than five years after the date on which the data have been updated for the last time. However, you can deactivate your data at any time or having them removed by us.
- Who do we share your personal data with?
- Forwarding outside the EU
- Company transfer
It may happen that one or more parts or assets of the owner of Lepaya are transferred to a third party or that Lepaya merges with a third party. In this case your Personal data can be transferred. In the event of transfers uniform conditions apply. If the conditions however unexpectedly change in your disadvantage, your consent will be asked first. If desired, you can have your data deactivated or having them removed by us.
- Your rights
You have the right to :
– require your employer to provide you a copy of the personal information your employer has processed about you;
– require your employer to correct, update, shield or delete your personal information in our records;
– report any misuse of your personal information.
If you have any questions, comments or concerns about how we handle personal data, you can contact us at email@example.com. We strive to respond to such a request within 14 days of receipt by us.
- How far does Lepaya’s responsibility reach?
- Can this privacy statement be altered?
- Any questions?
LTD NL B.V. (trading under the name “Lepaya”)
Graaf Florisstraat 2N
1091 TG Amsterdam
Chamber of Commerce (Kamer van Koophandel) number: 69556318
VAT number: NL 857917171B01